Public Presentation Committee
2023 Meeting Dates
- February 14, 2023 at 10:00 A.M
- May 9, 2023 at 10:00 A.M
- August 22, 2023 at 10:00 A.M
- November 14, 2023 at 10:00 A.M
Meeting agendas, minutes, and live streaming are available on our Agendas & Minutes web page.
The Public Presentation Committee (PPC) ensures that Wheatland County provides a forum for members of the public and stakeholder groups to present information and updates to the County to ensure the County understands the needs and concerns of its communities.
Role of Committee
The PPC hears presentations from the public and stakeholder groups on matters affecting the County.
The PPC does not obtain any decision-making authority; any recommendations arising from the PPC must be referred to Council for decision.
The PPC is comprised of all sitting Councillors. A Chair and Vice-Chair are appointed at the annual Organizational Meeting for a one-year term.
The Committee will meet a minimum of four times annually on the dates set at the annual Organizational Meeting of Council.
Additional meetings or special meetings may be held at the call of the Chair.
No meetings are held during the summer and winter breaks (mid-July to mid-August, and December).
Meetings will be conducted in accordance with the County’s Procedure Bylaw.
Presenting to the Public Presentation Committee
Community groups, stakeholders, and individuals may request to present at a PPC meeting.
A request must be submitted to Administration 2 weeks prior to the scheduled PPC meeting in order for the presentation to be included in the agenda.
All presentation requests must be approved by the Chair. In the absence of the Chair, the Vice-Chair is delegated the responsibility to approve presentation requests to proceed to the requested PPC meeting date. The Chair or, in the absence of the Chair, the Vice-Chair, at their discretion, may refuse or defer a presentation request in the following circumstances:
- The subject matter of the presentation is related to an active application from the presenters, or the presenters intend to submit an application within six (6) months of the presentation date;
- The subject matter of the presentation is outside of the authority or jurisdiction of Wheatland County;
- The subject matter of the presentation is more appropriate for a different committee, board, commission, or other body, or
- Otherwise at the discretion of the Chair and Vice-Chair with reasons provided to the presenter.
Presentation materials shall be submitted to Administration 10 days prior to the scheduled PPC meeting and will be included in the agenda.
Presentations to the PPC are no longer than 15 minutes in duration, unless the PPC passes a resolution to extend the presentation time. This presentation time does not include questions directed to the presenter from the PPC.
Notwithstanding the process outlined in the County’s Procedural Bylaw, the PPC may by resolution allow members of the public, not affiliated with the presenter, to address the PPC following the presentation and question period for that item.
Presentations on planning and development matters are not accepted when:
- The County already has an active application from the presenter;
- A presenter is in the pre-development stage (for example, pre-development meetings with Administration); or
- A presenter indicates that they intend to submit an application to the County within six months.
Public Presentation Committee Request Form
To request the opportunity to make a presentation, please fill in the Public Presentation Committee form below:
You can then either submit this form via email to email@example.com, or you can print it and send, or drop off, a paper copy to:
Attn: Chief Administrative Officer
242006 Range Road 243
Wheatland County, AB
Please make your requests as early as possible. A completed request form is to be submitted 2 weeks prior to the scheduled PPC meeting in order for the presentation to be included on the agenda.
Once you have submitted your request, Wheatland County will contact you to discuss the next steps.
If your presentation request proceeds to a meeting, you must provide Administration with a final copy of any print or visual materials (including PowerPoint or similar) at least 10 days before the presentation. Once submitted, changes to this material are not permitted. If changes are needed, your presentation will be rescheduled.
Bylaw and Terms of Reference
Please refer to Bylaw 2022-23 for additional information relating to the PPC.
If you have any questions about presenting to the PPC, please contact the Wheatland County Administration Office at 403-934-3321.